- By accepting the contract offer of the EBH, the organizer/occupant also agrees to these contractual conditions. The booking contract is considered concluded when it has been signed and received by the EBH. If the organizer wishes additional services at a later date, these are to be agreed separately.
- The prices are based on the price list valid on the first day of occupancy. If the period between the conclusion of the contract and the start of the event exceeds 120 days, the Erbacher Hof reserves the right to make price adjustments of up to a maximum of 10%. Increases in the statutory value added tax shall be borne by the contractual partner / host.
- All services will be invoiced to the organizer/occupier. Individual invoices between the EBH and conference participants are not possible.
- In the case of large events (reservation of the entire house), the Erbacher Hof may demand a security deposit of up to 3/4 of the agreed fee upon conclusion of the contract. The provision of the security is then a condition for the conclusion of the contract.
- The distribution of rooms and conference rooms is left to the house management. Wishes will be taken into consideration as far as possible.
- The guest rooms are to be vacated by 11:00 on the day of departure. If necessary, a room for storing luggage will be made available.
- Bringing animals into the EBH is not permitted.
- Bringing food and beverages into the EBH is not permitted.
- The conference and function rooms are provided by the EBH in accordance with the occupancy contract. The organizer is entitled to use the rooms within the agreed time and for the agreed purpose.
- At least eight days before the start of an event with overnight accommodation, the EBH must be provided with the list of participants for preparation purposes, including the surnames, first names and addresses of the conference participants. In the case of children and young people, the date of birth is also required. For each consultation that the EBH has to hold in case of non-compliance with this deadline, a cost rate of EUR 10,- will be charged.
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Cancellations or reductions are possible free of charge up to 40 days before the start of the event. After that, cancellation fees will be charged. In the event of cancellation from the 39th to the 30th day before the start of the event, these will amount to 30% of all booked services, from the 29th to the 14th day before the start of the event 45% of all booked services, from the 13th to the 8th day before the start of the event 60% of all booked services. In case of cancellations after this date, 90% of the booked services will be invoiced. The same deadlines and cancellation fees apply to reductions.
- Organizers/occupants are responsible for the protection of copyrights of third parties. Particularly in the case of events involving the reproduction of music, the organizer may have to register this with GEMA (Gesellschaft für musikalische Aufführungs- und mechanische Vervielfältigungsrechte). The agreements between the Association of German Dioceses and GEMA concerning church events, Official Gazette 1986, p. 92, remain unaffected.
- The organizer shall be liable for culpable damage to the building or inventory even if the damage is caused by participants. Direct claims for compensation against the damaging party remain unaffected.
- Technical equipment of the EBH may only be put into operation by the house staff. Exceptions are only possible with the written approval of the house management.
- The EBH will immediately remedy any malfunctions of technical or other equipment made available to the organizer. Compensation for damages will only be considered in cases of gross negligence on the part of the EBH. Failures or malfunctions according to paragraph 1 do not entitle the EBH to refuse or reduce the remaining fees, in particular for accommodation and catering. Nor does this constitute a right of withdrawal or cancellation on the part of the organizer.
- Only such events are permitted at the EBH that correspond to the special character of the house as an ecclesiastical educational institution of the Diocese of Mainz. The EBH may exclude from use organizers who pursue anti-clerical goals or who plan events that are incompatible with the character of the house in terms of type, content or design. This also applies to events that could threaten public safety and order. If it becomes apparent after the conclusion of an occupancy contract that these conditions are met, the EBH is entitled to withdraw from the contract immediately or to terminate it without notice. The decisions are made by the Board of Directors of the EBH Educational Center. A right of the organizer to compensation is excluded.
- Before each event, the EBH must therefore be informed of the event topic and program.
- The EBH is not liable for any damage or loss of objects brought into the conference rooms. The EBH does not provide any insurance coverage.
- In the case of the provision of guest rooms, the EBH shall only be liable for items brought in by the guest within the scope of the statutory provisions pursuant to §§ 701 et seq. of the German Civil Code (BGB). BGB; any further liability is excluded. The EBH is only liable for money and valuables if it has accepted these items for safekeeping in its safe.
- Value added tax shall be charged in accordance with the statutory provisions.
- Agreements deviating from these contractual conditions shall only apply if they have been concluded in writing.
- The place of jurisdiction is Mainz, unless restrictions arise from the Code of Civil Procedure.
